posted by pmi_admin on Wed, 12/06/2013 - 2:44pm
The Certified Preparation Network (Study Group) will start in July and the kick off meeting for this has been set. Facilitators have been sent topics to present and timetable.
The PMI Board elections are underway for a few positions.
Conference was mentioned and also that there is funding available for a volunteer to go.
About the Presenter:
With an impressive 25 years clocked up at the Dunedin City Council and 18 years focused on Event Management, Marilyn shared her experience with us. She covered the initiation of Events, developing production schedules from in-depth planning, Execution of the events and provided examples of some memorable events held in the city.
Presentation – Dunedin City Council Event Management:
The fundamentals of event planning are like other projects carried out in other industries.
A major event is classified as such due to a large number of people gathering.
Dunedin has its own unique situation/requirements as do other centres.
There are many things to consider when running an event such as the preparation time required, lead in time, and money. An event for say 10 to 15 thousand people will take 15 to 18 months to organise. This is especially the case if the event requires outside funding as the funders have their own program to work to.
Logistically consideration needs to be given to who will attend as exhibitor or act, should the event be indoors or outside, what will the weather be like at that time of year, are there any other events on that could either clash or be disrupted.
The major tools for event management are the timeline and checklists. Lessons are always learned from each event and if something does go awry then it is important not to panic, find the best team member to help, assess the situation, and solve the problem. A clear head is required when solving unforeseen issues and having a backup plan is highly recommended. It is best to delay talking to the media until a formal response has been prepared.
Some of the most expensive areas of an event can be the resource consent areas such as road closures and security. These have increased markedly in recent years.
The millennium eve event was very successful and Dunedin got wide coverage of the event and it highlighted the points of difference Dunedin has over other centres.
Marilyn organises about eight major community events each year as well as special one off events. Cultural events include New Year’s Eve, Chinese New Year, Puaka Matariki and Thieves Alley Market. People of the City like these family friendly events.
In terms of marketing and advertising this is also expensive to do nationwide and it is important for Dunedin to emphasise its points of difference. A good example is the Burn’s Cannon (a replica Fourteenth Century black powder siege mortar) which is used for ceremonial events.
Marilyn had some excellent photographs and a good question and answer session to close off her presentation.
Further information about Dunedin events is located here:
posted by pmi_admin on Tue, 22/05/2012 - 4:43pm
No general business this week.
Presenters: Youssef Mourra of Cognizant Technology Solutions and Jorit Nühs of CRT
Presenting: Project Types
How different Projects can have different personalities.
How to structure and manage projects using Microsoft Project Server 2010.
Youssef described Enterprise Portfolio Management (EPM) principles and how a portfolio of projects should be aligned to the strategy of an organisation in order to succeed. There is a need to be able to select the right project to reduce the chance of disconnection between the project and the organisation’s strategy and vision.
Projects are chosen in a variety of ways and the selection criteria alone can influence up to 50% of the portfolio’s value. If the selection process is random or subjective, then up to 50% of the value of the portfolio can be lost. Therefore, it’s important to adopt a transparent process that aligns choice of the portfolio to the organisation’s strategy. A fusion of organisational context, process methodology, tools, and people capability is extremely important to the overall success of the project.
People that want their projects to be selected need to present analysis on the strategic value, costs and benefits as well as the risks. Microsoft Project Server can present analysis to the “C” level decision makers in the organisation. Preliminary project details and claims of success are recorded and can be used to hold sponsors accountable.
Youssef demonstrated some of Microsoft Project Server’s key features such as:
- The drilling in to strategic drivers for assessing each project
- Tracking of business cases
- Prioritisation of drivers and setting of ratios and weightings and inter dependencies for projects
- Impact statements
- What if analysis
Jorit explained how the implementation of Microsoft Project Server at CRT is helping with the management of the large amount and variation projects that CRT have underway or being planned.
CRT has undergone rapid growth in the past few years with the addition of new business areas. One of the intended outcomes of the Project Server implementation is to build a common methodology and implementation plan for the projects.
Project Server utilises SharePoint technology to create sites for each project so risks, issues and other documents are centrally located. The Microsoft Active Directory is utilised as a resource pool.
Microsoft Project 2010 is used to develop the project plan which is stored and shared on the server. Team members can update the project plan through their browser without the need for Microsoft Project.
Youssef rounded out the presentation by introducing us to the Eddie Obeng (author of All Change! The Project Leaders Handbook) project typology that explains the different project types and requirements for each, in terms of what you want to do and how you are going to do it.
The four main project types discussed are:
- Painting by Numbers
- Walking/Lost in a Fog
- Making a Movie
- Going on a Quest
The following diagram illustrates where each project type sits in relation to the others:
It is important to match the project being proposed to the project type and use the appropriate methodologies in terms of scoping, pricing and management to best set expectations and increase the chances of project success.
Thank you to the presenters, Youssef and Jorit and CRT for the use of their facilities and Cognizant for the presentation material.
Next Monthly meeting
The next meeting will be at Dunedin School of Medicineon 5 June and the presentation is Stress Management by Ross Hanson and Vicky Varlamova from Polson Higgs.
posted by pmi_admin on Wed, 22/02/2012 - 10:31am
The 2012 planning meeting was held in the Octagonal Room at the Dunedin School of Medicine, University
of Otago with 13 attendees.
Results from the meeting and a prior questionnaire to members who were unable to attend the meeting are
to retain the meeting nights and meeting format as it is at present, that is: -
Meeting night: first Tuesday of the month except January
Start Time: 5.30pm networking for a start of 6.00pm presentation
Presentations for the year will either be given by or organised by the following members
- March -Simon Rhodes - Why New Systems Fail
- April - Toni Iaseto
- May - Peter Sinclair
- June - Bill Hopgood
- July - Jorit Nühs
- August - Ivan Mason
- September - Martin Hildreth
- October - Peter Campbell
- November - Adrian Thein